Documents
Documents such as word/excel/powerpoint, PDFs, images can be uploaded to a discussion topic, or directly to a meeting if the document does not relate to a specific discussion topic.
This may be useful to help record which version of a document was discussed in a meeting, or to record a photo of a whiteboard drawing or a scan of a paper page that was made during a meeting for example.
The text content of any text-based document uploaded is available for searching.
Adding documents
Documents can be attached to a specific discussion topic in a meeting, or directly to a meeting if not related to a specific topic.
To a discussion topic of a meeting
Using the Topics tab of the Meeting details page, drop one or more documents onto the Documents section of the discussion topic, or click choose to open a window and select one or more files from your computer.
Tip: This provides the best method of later understanding the context of the discussion of the document as there will be a link directly back to this discussion topic.
To a meeting, but not related to a specific discussion topic
Documents that do not relate to a specific discussion topic can be added on the Documents tab of the Meeting details page.
Viewing documents
Via meeting page
The Documents tab of a meeting shows all documents across all topics of the discussion.
Tip: This provides the best summary of all documents for the meeting.
Updating documents
Documents cannot be updated in MinuteMe after they have been uploaded. To “update” a document in MinuteMe, delete it first, and then attach a new copy - or just attach a new copy.
Deleting documents
Choose Delete from the action menu
next to the document to be deleted.
Tip: Deleting a document is permanent - once you confirm the deletion it will never be returned to your list.
Add comments to a document
You can view the comments on the document by clicking the comments icon.
Tip: Deleting a comment is permanent and there is no delete confirmation.