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Documents

Documents such as word/excel/powerpoint, PDFs, images can be uploaded to a discussion topic, or directly to a meeting if the document does not relate to a specific discussion topic.

This may be useful to help record which version of a document was discussed in a meeting, or to record a photo of a whiteboard drawing or a scan of a paper page that was made during a meeting for example.

The text content of any text-based document uploaded is available for searching.

Adding documents


Documents can be attached to a specific discussion topic in a meeting, or directly to a meeting if not related to a specific topic.

To a discussion topic of a meeting

Using the Agenda/Minutes tab of the Meeting details page, drop one or more documents onto the Documents section of the discussion topic, or click choose to open a window and select one or more files from your computer.

Add doc in discussion topic

Tip: This provides the best method of later understanding the context of the discussion of the document as there will be a link directly back to this discussion topic.

Documents that do not relate to a specific discussion topic can be added on the Documents tab of the Meeting details page.
Add doc in meeting

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Viewing documents


Via meeting page

The Documents tab of a meeting shows all documents across all topics of the discussion.

View doc

Tip: This provides the best summary of all documents for the meeting.


Via My documents

Documents that you have uploaded to MinuteMe can be viewed on My documents dashboard.
View doc

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Updating documents


Documents cannot be updated in MinuteMe after they have been uploaded. To “update” a document in MinuteMe, delete it first, and then attach a new copy - or just attach a new copy.


Deleting documents


Choose Delete from the action menuaction menu iconnext to the document to be deleted.

Tip: Deleting a document is permanent - once you confirm the deletion it will never be returned to your list.
Permissions information:
A document can only be deleted if you have Write access.

Minutes PDF documents created by MinuteMe as a result of sending or re-sending the minutes can only be deleted if you have Admin access to the meeting.

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Add comments to a document


You can view the comments on the document by clicking the comments icon.

Comment doc

Tip: Deleting a comment is permanent and there is no delete confirmation.
Permissions information:
Comments can be added/deleted if you have Write access to the meeting.

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