Accessing MinuteMe

The MinuteMe web app can be accessed via the Log in, TRY FOR FREE or Sign up links at https://minuteme.com or directly at https://my.minuteme.com and https://minuteme.app.

We provide 3 convenient options for you to sign up or sign in, and we recommend you choose the option depending on where your email account is hosted:

• Sign up with Microsoft if your email account is a Microsoft Work/School or Personal account
• Sign up with Google if your email account is a Google Workspace (formerly G Suite) or Gmail account
• Sign up using your email address if your email is hosted elsewhere or your organization prevents sign up using the Microsoft or Google option

We recommend using the Microsoft or Google options if possible for you because:

• It means you don’t need to create a new password to access MinuteMe - you can use your existing password
• It may mean you can search your contacts in your address book to easily invite them to meetings
• You can take advantage of an active Microsoft or Google session in your browser or on your computer, to save you having to type in your password each time you sign in.
• You can take advantage of any multi-factor authentication (MFA or 2FA) provided with your Microsoft or Google account

If you can’t sign in with the Microsoft or Google option, then you can create a MinuteMe account using your email address.

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Sign up/in with Microsoft

Using Sign up/in with Microsoft provides a simple and secure way to access MinuteMe. MinuteMe requests an incremental and dynamic consent which means Microsoft will ask you to approve access to specific information in your Microsoft account in order for us to provide you with the best experience, depending on the features you wish to use.

• To Sign in/Sign up, we require access to your email address
• To search your contacts for inviting to a meeting, we require access to the people in your address book
• To save your agenda and minutes documents to SharePoint/OneDrive, we require access to your OneDrive
• To synchronise your action items with Microsoft ToDo, we require access to your tasks
• To import your Outlook calendar events, we require access to your calendar

Note: On-premise Microsoft Exchange hosted systems are not supported for authentication or access to additional services such as tasks or calendar.

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Requesting access to your data

The first time we need to access data in your Microsoft account, you will need to grant us the consent to access that information.

Your organization’s security and identity administrator team may like to manage the consent for MinuteMe to access your data on your behalf. Read more about how your administrators can manage the consent on your behalf. If this is the case you could ask your organization to approve access to MinuteMe, and in the mean time you could sign up using your email address. When you sign up using your email address, you may not have access to the contact lookup or Outlook calendar features.

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Microsoft permission requests

The following list details the delegated permissions MinuteMe may request from Microsoft and why we require them. You can read more from Microsoft about their permissions and consent.

The following list details the Sign up or Sign in permissions.

The following list details the additional Microsoft contacts permissions. These are only requested when you specifically choose to link up your contacts and are used when you search users to add to a meeting or workspace.

The following list details the additional Microsoft SharePoint/OneDrive permissions. These are only requested when you specifically choose to link up your OneDrive and are used when you elect to save your agenda and minutes documents to OneDrive.

The following list details the Microsoft ToDo permissions. These are only requested when you specifically choose to link up with Microsoft ToDo and are used to synchronise action items assigned to you across to your ToDo lists.

The following list details the Outlook calendar permissions. These are only requested when you specifically choose to link up with Outlook calendar and are used to synchronise your calendar events with series and meetings in MinuteMe.

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Granting tenant-wide consent for Microsoft 365 Administrators

If you are a Microsoft 365 Administrator, you can grant tenant-wide consent using the following links. MinuteMe has 3 applications registered in Azure AD that must all be added to your directory in order to provide the full functionality to your end-users, as described in the Microsoft permission requests section above.

NOTE: MinuteMe is owned by Electrivity Technology, and so the Publisher on the consent screen is Electrivity Technology Pty Ltd.

Each link will open a new tab and will redirect you to https://minuteme.com after providing consent.

• Application (client) ID af3066d7-bd51-4f47-8e16-3432ddc1d216: MinuteMe
• Application (client) ID e6e53ab9-508e-4b5c-b208-019e9878f5f5: MinuteMe Task Integration
• Application (client) ID 37a0da7e-0b4a-47eb-b7a2-661db52a60a7: MinuteMe Outlook Integration

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Viewing or revoking your consent

You can view or revoke any consent you provided to MinuteMe. To view your consent, navigate to https://myapplications.microsoft.com. Click the 3 dots in the top right corner of one of the MinuteMe tiles and choose Manage your application.

Revoking a consent means MinuteMe will no longer have access to the data in your Microsoft account.

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Sign up/in with Google

Using Sign up/in with Google provides a simple and secure way to access MinuteMe. MinuteMe requests an incremental authorization which means Google will ask you to approve access to specific information in your Google account in order for us to provide you with the best experience, depending on the features you wish to use.

• To Sign in/Sign up, we require access to your email address
• To search your contacts for inviting to a meeting, we require access to the people in your address book
• To save your agenda and minutes documents to Google Drive, we require access to your drives
• To copy your action items to Google Tasks, we require access to your tasks
• To import your Google Calendar events, we require access to your calendar

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Google API Services Usage Disclosure

MinuteMe’s use and transfer to any other app of information received from Google APIs adheres to Google API Services User Data Policy, including the Limited Use requirements.

Limited use

MinuteMe strictly complies with all conditions specified in the limited use policy of Google. Specifically these requirements are:

• Do not allow humans to read the user’s data unless you have obtained the user’s affirmative agreement to view specific messages, files, or other data.
• Do not use or transfer the data for serving ads, including retargeting, personalized, or interest-based advertising; and
• Limit your use of data to providing or improving user-facing features that are prominent in the requesting application’s user interface. All other uses of the data are prohibited;
• Only transfer the data to others if necessary to provide or improve user-facing features that are prominent in the requesting application’s user interface.

The sections below document in detail the specific sets of data we request you to approve access to, and what we use that data for.

Requesting access to your data

The first time we need to access data in your Google account, you will need to grant us the consent to access that information.

Your organization’s security and identity administrator team may like to manage the consent for MinuteMe to access your data on your behalf. Read more about how your administrators can control access with domain-wide delegation. If this is the case you could ask your organization to approve access to MinuteMe, and in the mean time you could sign up using your email address. When you sign up using your email address, you may not have access to the contact lookup or Google Calendar features.

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Google permission requests

The following list details the delegated permissions MinuteMe may request from Google and why we require them. You can read more from Google about their third-party apps and services access.

The following list details the Sign up or Sign in permissions.

The following list details the Google contacts permissions. These are only requested when you specifically choose to link up your contacts and are used when you search users to add to a meeting or workspace.

The following list details the additional Google Drive permissions. These are only requested when you specifically choose to link up your Google Drive and are used when you elect to save your agenda and minutes documents to Google Drive.

The following list details the Google Tasks permissions. These are only requested when you specifically choose to link up with Google tasks and are used to synchronise action items assigned to you across to your task lists.

The following list details the Google Calendar permissions. These are only requested when you specifically choose to link up with Google Calendar and are used to synchronise your calendar events with series and meetings in MinuteMe.

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Viewing or revoking your consent

You can view or revoke any consent you provided to MinuteMe. To view your consent, navigate to https://myaccount.google.com/permissions.

Revoking a consent means MinuteMe will no longer have access to the data in your Google account.

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Sign up/in with Email

When you sign up with your email address, you will set up an account and password specifically for use with MinuteMe. You must verify you have access to the email address you signed up with.

You will receive an email at the address you entered, with a verification code. If you did not receive the verification code, use the signup page again to ensure you entered the correct email address.

When you sign in with an email address rather than using the Microsoft or Google option, you will experience majority of the features of MinuteMe, however may not be able to access the following enhanced features which are typically linked with your email hosting:

• contact lookup when you invite people to your meetings by their name or email address
• action item synchronisation with Microsoft ToDo or Google Tasks
• calendar event synchronisation with Outlook 365 or Google Calendar

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