Library templates facilitate the reuse of agenda topics across multiple series and meetings. Library templates can be applied to a series (where they become an Agenda template) or an individual meeting (where they become topics in the meeting).
Every user has their own Private templates library which are only available for your use. The templates in your Private templates library can be used across any series, meeting and workspace you have access to.
Workspace library templates are linked with a particular workspace and are available to be used by all members (other than Guests) of a workspace.
Library templates are managed using the Manage templates page which can be accessed several ways:
From your user avatar on the left vertical menu:
Via the Manage templates link in the bottom left of the Apply template modal:
From the Agenda template layover:
The template dashboard or Manage templates page lists all of your available templates across your Private template library, personal workspace and any team-based workspaces.
Select a workspace name or Private templates in the left panel to filter templates by category, or select a template card in the right panel to open the Template detail page:
A Library template can be created from an existing Agenda template, from an existing Library template, or starting with a blank template.
A Library template is always created in a Draft state, which means it is only visible to you in the Template library, and is not available for adding to any meeting. When your edits are complete, you will Publish the template, making it available for use.
Open an existing Agenda template and choose Save to template library from the action menunext to the Agenda template title in the Agenda template layover.
Open an existing Library template and choose Clone template from the Edit template button drop. The template can be cloned to another template library or kept in the same library and renamed.
Click Add template from the left panel or from the top right of the Manage templates page.
Use the Choose template library to choose the library that the template will be created in.
Enter a template title and optional description, add topics and any initial topic content.
The initial topic content can be one of:
- Blank : Keep the content as empty but default the topic title.
- Copied from previous meeting : Copy the content from the same topic in the previous meeting, to be the starting point for the current meeting. The topic title will be set based on the information entered here.
- As detailed below : Type some static text to be the starting point for each meeting.
Changes are automatically saved as you make changes, however to make the template available for others to use it must be published. Click Publish template to make it available for others to use.
Only workspace admins are able to edit workspace library templates. All users have their own Private templates library, these templates don’t require an edit step and any changes are available immediately without the need to publish.
Select the library template from the Manage templates page.
Select Edit template from the button drop at the top right of the Template detail page.
The template is now in draft mode and topics and content can now be modified.
Select Publish template to make the template changes available for applying to series and meetings.
When changes to a template are published, a notification will be provided in meetings that have used this template. Any Agenda template that was created from this Library template can be updated to realign with the template, however this is a manual step performed by a user with Admin access to a meeting. Read more in the Agenda template section of the Series help guide.
Tip: Performing this action will permanently delete a template and it will no longer be available for future use. Any meetings that have previously selected this template will not be affected.