MinuteMe Help Center

How can we help you today?

Search here to get answers to your questions

Editing topics


Topics are discussion points that can be added to a single meeting (via the Agenda/minutes), to all meetings in a series (via the Agenda template) or to a Library template that can be used across multiple series.

Adding new topics

New topics are added to a single meeting, to all meetings in a series or to a Library template by:

  • entering a new topic title in the Add topic… box and pressing Enter
  • choosing Add new topic or Add new sub-topic from the action menumenu icon on an existing topic
Permissions information:
A meeting user with Write access can add topics to a meeting, a meeting user with Admin access can add topics to an agenda template and a workspace user with Admin access will be able to add topics to a library template.



back to top

Rearranging topics


The order of the topics can be changed using drag-and-drop:

  • drag a topic up and down to re-order
  • drag left and right to change between a topic and subtopic



back to top

Entering and editing topic content


Just like you would have done in your normal word processing editor before you started using MinuteMe, you can enter rich text to capture the discussions of your meeting. The MinuteMe rich text text editor offers many features that will help to maximise your editing experience.

MinuteMe rich text text editor

Rich Text

Use the following keyboard shortcuts to format/edit your text:

Action

Mac

Windows / Linux

Markdown

Bold

Cmd + b

Ctrl + b

**text**

Underline

Cmd + u

Ctrl + b

__text__

Strikethrough

~text~

Italics

Cmd + i

Ctrl + i

*text*

Inline code

`text`

Code block

```

Blockquote

> text

Horizontal line

---

Heading 1

Ctrl + Option + 1

Alt + Shift + 1

# text

Heading 2

Ctrl + Option + 2

Alt + Shift + 2

## text

Heading 3

Ctrl + Option + 3

Alt + Shift + 3

### text

• Bulleted List

* text

1. Numbered List

1. text

Indent your list or paragraph

Tab or Cmd + ]

Tab or Ctrl + ]

Outdent your list or paragraph

Shift + Tab or Cmd + [

Tab or Ctrl + [

Paste

Cmd + v

Ctrl + v

Paste without formatting

Cmd + Shift + V

Ctrl + Shift + V

Move an entire paragraph or list item up

Option + Arrow up

Alt + Arrow up

Move an entire paragraph or list item down

Option + Arrow down

Alt + Arrow down

Insert/edit link

Cmd + k

Ctrl + k

Undo

Cmd + z

Ctrl + z

Redo

Cmd + y

Ctrl + y

 

Use the following keyboard shorts to control the editor:

Action

Mac

Windows / Linux

Markdown

Toggle full screen editing mode

Cmd + Shift + F

Ctrl + Shift + F

Close full screen editing mode

Esc

Esc

Select All

Cmd + a

Ctrl + a

Find

Cmd + f

Ctrl + f

 

Use the following keyboard shorts for accessibility:

Action

Mac

Windows / Linux

Execute command

Enter or Spacebar + F

Enter or Spacebar + F

Focus on next UI Element (such as: Toolbar, Toolbar Group)

Tab

Tab

Focus on previous UI Element (such as: Toolbar, Toolbar Group)

Shift + Tab

Shift + Tab

Focus next Control (such as toolbar button)

Arrow right or Arrow down

Arrow right or Arrow down

Focus previous Control (such as toolbar button)

Arrow left or Arrow up

Arrow left or Arrow up

Open menu or toolbar menu button

Arrow down or Spacebar

Arrow down or Spacebar

Open group toolbar button

Spacebar

Spacebar

Open split toolbar button

Arrow down

Arrow down

Open the popup menu on split toolbar buttons

Shift + Enter

Shift + Enter

Close dialog

Esc

Esc

Move focus back to editor body

Esc

Esc

Tip: Browsers and Screen Readers provide additional shortcuts within the editor context.



back to top

If you would prefer not to use keyboard shortcuts, you can also format your text by clicking on the rich text toolbar.

Toolbar icon

Action

Change the format of the current line or selected text

Bold

Italic

Strikethrough

Underline

Code block

Text color

Highlight (background color)

Remove formatting

Insert bulleted list or change list type

Insert Numbered list or change list type

Insert/edit image

Insert/edit table

Emoji picker

Outdent your list or paragraph

Indent your list or paragraph

Text alignment

View editor in full-screen mode

Show more formatting options (on smaller screens)

When you highlight text in the editor, you will get a pop-up toolbar for quick-access to the widely used functions.

Toolbar /images/icon

Action

Format the current line as Heading 2

Format the current line as Heading 3

Insert/edit link

Quote

Highlight (background color)

Insert bulleted list or change list type

Insert Numbered list or change list type



back to top

Inline action items

When entering the Agenda/Minutes on a meeting you can type @[name] to convert the current line into an Action item. This is our recommended way to record an action item when entering minutes as it allows you to create it in context with the meeting notes surrounding it. The action item will be displayed inline with other minutes content.

Inline action item

Whilst the action item is displayed inline, it is also available in the Action items section below the text editor content, as well as on the Action items tab of the meeting and in the Action item review step of each meeting.

Use the following shortcuts to convert the text in the current line into an action item:

  • @[name] to select an individual person for assigning the action item.
  • @[all] to create an action item assigned to everyone in the meeting, or everyone excluding yourself.

Once an action item has been created inline, you can update the title and mark the status inline. All other changes must be made on the paired action item that sits below the minutes content, including:

  • Changing the assignee(s).
  • Assigning or removing a due date.

To delete an inline action item:

  • delete the paragraph in the editor that contains the action item; or
  • delete the action item in the Action items section below the minutes content.

Action items that were created inline, and were subsequently deleted from outside the text editor, will be marked as no longer found:
Inline action item deleted

Tip: An action item that was created inline and deleted outside the text editor can be recreated by selecting Add it again.
Tip: If you delete any paragraphs in the editor that contain an inline action item, the associated action item will be deleted.



back to top

Emojis

Use the Emoji picker toolbar icon, or type the emoji name immediately after a colon, e.g. :smile for 😄.



back to top

Creating a link

If a URL is already on your clipboard and you select some text and paste, the selected text will turn into a link.

You can convert an existing word or phrase to a link by highlighting the text, and either clicking the Insert/edit link on the pop-up toolbar or typing Cmd + k / Ctrl + k.

Any text you type in the editor beginning with a valid URL protocol (e.g. http or https), or with www will automatically be converted into a link.

Editing an existing link

To change the text displayed for a link, simply change the text in the editor (the same as you do for any other paragraph).

To change the web address / URL for a link, click the link and change the address in the link pop-up.

Viewing a link

Click on the link to open the link pop-up, and click on the last icon, Open link.

Alternatively, hold down the Cmd or Ctrl key and click the link.



back to top

Inserting images

Images can be inserted inline into the editor so they are in context with other discussion content in the meeting. Images added to an Agenda template or Library template will also be copied to each meeting that is created from that template.

Inserted images will be included in the minutes pdf however will not be included as attachments or inline in agenda or minutes emails.

Via the toolbar
Click the Insert/edit image button on the toolbar to open the Insert/Edit image modal.

You can paste a URL of a remote image into the Source field on the General tab, or click the Upload tab to upload an image from your computer or device. On the Upload tab, you can drag-and-drop an image from your computer, or click the Browse for an image link to choose a file from your computer or device.

Images that you insert from a remote server (i.e. with a URL that doesn’t contain uploads.minuteme.com) are not copied into MinuteMe due to unknown copyright restrictions. Therefore MinuteMe will be unable to display remote images that are deleted from the remote server.

Tip: To ensure images always remain with your meeting minutes in MinuteMe, download it from the remote server to your computer, and upload it from your computer.

Using drag-and-drop

Drag an image file from your computer directly into the text editor to place your image in the editor. The image will automatically be uploaded to MinuteMe.

Tip: Images can be dropped in the documents section on a minutes topic to add the image as an attachment.



back to top