A Workspace is a grouping of meetings that are owned by a specific group/team/organization. Every meeting created in MinuteMe is created within a workspace.
Workspaces are created depending on the ownership of the meetings:
Workspaces provide an administrative layer to the management of the meetings within your group/team/organization - user access can be removed simply by removing them from the workspace.
Each workspace is a separate billing entity and has a Plan assigned to it.
Access the Manage workspaces page from your user avatar on the left vertical menu:
The workspace dashboard or Manage workspaces page is displayed:
Then click on a workspace name in the left sidebar, or a workspace card in the right panel to open the Workspace detail page:
A Workspace is a grouping of meetings that are owned by a specific group/team/organization. Each workspace is a separate billing entity and has a Plan assigned to it.
Essentially: A workspace name should not have the word ‘Meetings’ in it.
If you work for an organization and would like to get started with MinuteMe before the rest of your organization is on-board, you can create a workspace and then assign the appropriate Workspace owner at a later point in time.
If in doubt, consult the Arranging your meetings help guide, or contact us via the help bubble in the bottom right corner and ask.
To create your workspace:
Go to the Manage workspace page.
Type your workspace name in + Create workspace and press Enter.
You can change your workspace name anytime via workspace details page.
A new team member’s display name can be added and updated up until they first log into MinuteMe. Click on the user’s name to open the dropdown. Enter a display name in the Add/Update display name input and press Enter.
Read more about adding team members in the Manage team members section in this help guide.
Uploading a workspace logo allows your company’s branding to be displayed in correspondence sent to your team members and stakeholders as well as making workspaces easily recognisable throughout MinuteMe.
To upload a workspace logo:
Go to the Manage workspaces page.
Select your workspace to navigate to the workspace detail page.
Select the workspace avatar next to the workspace title to activate your system’s file picker.
Once you have selected your logo file, the Upload logo modal will appear. Here you can re-size the logo as desired by dragging the slider beneath the preview window.
Click save to continue. Your workspace logo will now be displayed.
The Billing section only appears for a Workspace owner. It contains the details of the past 2 periods of usage and billing activity.
For more details, refer to the Billing section of the Billing and payments help guide.
Users who are invited to meetings in the workspace, by meeting admins, will also join the workspace.
Workspace members and their membership levels can be managed in the team members section of the Workspace details page.
Workspace permissions are different to meeting permissions. In summary:
Workspace membership levels are updated by a workspace admin or owner, via the Manage workspaces page.
Removing a team member from the workspace will remove their access to all meetings they have access to in the workspace.
If the team member has already left the workspace, they will have already lost their access to any meetings in the workspace. However while the user is still listed in the workspace with a status of left they cannot be added to any meetings in the workspace. Remove them from the workspace so they can be invited again to another meeting in the workspace.
If there are meetings where this user is the only user with admin access, you must choose to either escalate another meeting/workspace member to Admin or archive the meeting via this workspace member page.
If the member is the only admin of a meeting
If a workspace member has access to a series, of which they are the only user with admin access level, there will be nobody in the workspace left to administer the series (i.e. change its schedule, add/remove users) unless you assign another user with that permission.
There may be meetings this user has that no longer need to be used, and therefore you can choose to archive it immediately.
Each series that the user is the only admin for are displayed and a choice is required before the user can be deleted from the workspace:
The list includes other meeting members with access to the meeting (if there are any), and other workspace members (excluding guests). You can type and search to filter the list of options.
If the meeting has no active members, an option to archive the meeting is provided in the list.
The remove button will be be enabled after applying a selection to each of the series.
If the member is not the only admin of any meeting
If a workspace member does not have access to any series of which they are the only user with admin access level they can be removed without assigning any permissions.
After removal, they will no longer have access to any meetings in the workspace.
If the member is an owner of the workspace
You cannot remove/delete yourself from a workspace if you are an owner. However you can leave the workspace provided there is another workspace owner.
When a person is invited to a meeting in a workspace, they also join the workspace. Their email domain will determine whether they join the workspace as a Guest or Member.
You should only consider adding email domains that you own, and are related to your group/team/organization.
Users added to the workspace - or invited to meetings in the workspace - whose email address is not a trusted email domain, will receive an invitation to join the workspace. They must accept this invitation before they will be granted access to the meetings they have been added to.
If you add the email domain of your own email address, it will be accepted automatically. If you add a different email domain, it must be verified by MinuteMe before it can be used. In this case, please contact us via the support bubble to process the validation.
Once you succeed with the verification process, the @ will become green.
A series (or one-off) can be moved to another workspace by a user who has admin access to the series. They can move the series from/to a workspace for which they have member, admin or owner membership level.
If you are no longer part of the team whose meetings are in a workspace you have access to, you can leave the workspace via the Leave workspace button in the top right corner of the Manage workspaces page.
Once you leave the workspace you will no longer have any access to meetings in the workspace, nor receive any further correspondence for this workspace, unless you are invited to a new meeting, or re-invited to an old meeting in the workspace.
A workspace can only be deleted if it has no series/meetings in it. Series/meetings cannot be deleted in MinuteMe, so any series/meetings would need to be moved to another workspace before the workspace can be deleted. Read more in the move series to other workspace section of the series help guide.
If you are a team member of a workspace, and no longer wish to have any visibility of the workspace, refer to the Leave workspace section in this help guide.