Integration with calendar apps
MinuteMe allows your meetings to be linked and kept in sync with your calendar apps. With these integrations, you can link up your calendar events with meetings in MinuteMe to record the agenda, minutes, action items, private notes and documents.
MinuteMe allows you to integrate with:
This feature is available for both Basic and Plus plans and all team members can configure these integrations.
Microsoft 365 Outlook Calendar (Outlook)
Microsoft 365 Outlook Calendar (Outlook) is an events scheduling app that helps to organise meetings and group schedules.
This integration will allow you to link your Outlook Calendar events with MinuteMe meetings, so you can easily take minutes in MinuteMe, and keep your meeting times and locations synchronised with your calendar.
With our real-time Microsoft 365 Outlook Calendar integration you can:
- View your up-to-date Outlook Calendar events within MinuteMe
- Link up Outlook Calendar events with existing MinuteMe meetings
- Create Outlook Calendar events as meetings in MinuteMe without having to re-type any of your attendees or schedule
- Keep the date/time, location and online meeting link of your MinuteMe meetings synchronised with your Outlook Calendar
Connect Outlook Calendar
There are two ways to link with your Outlook Calendar from within MinuteMe.
Via the Calendar dashboard
If you have logged in to MinuteMe via the Sign in with Microsoft option, or we have been able to identify that your email is hosted with Microsoft 365, then you will see the Connect Calendar button in the sidebar on the Calendar dashboard.
Go to the calendar dashboard page.
Click Connect Outlook Calendar from the sidebar.
Click Connect in the Connect calendar modal. You will be prompted to login into your Microsoft account and allow MinuteMe to read your calendar.
Events from your primary calendar will automatically be loaded into the Calendar dashboard schedule view. To change which calendars you’d like to see in MinuteMe, choose Manage integration from the action menu
next to the heading All meetings in the right panel.
Hiding Outlook calendar events
Any Outlook events you don’t wish to see displayed on your Calendar dashboard schedule view can easily be hidden via the 
Hide control which appears when any meeting is hovered in your schedule (desktop) view as illustrated below or via selecting theon (mobile).
Unhiding Outlook calendar events
Hidden Outlook events can easily be reinstated on your Calendar dashboard schedule view. Checking the Hidden Filter by event meeting filter on the right hand side of the dashboard, all hidden events will be displayed. Unhide these events via the 
Unhide control which appears when any meeting is hovered in your schedule (desktop) view as illustrated below or via selecting theon (mobile).
Via your Profile & settings
You can link up with your Outlook Calendar via the Integrations tab on your Profile & settings page accessed via your avatar from the left navigation menu.
After you have linked up via the Integrations tab, all of your Outlook events will populate into the Calendar dashboard schedule view.
Add Outlook Calendar event to MinuteMe
Add an event from your Outlook Calendar to MinuteMe if you wish to record minutes and action items for that meeting, and if you want to keep it’s date/time and location synchronised in MinuteMe.
If a meeting is already in MinuteMe, you’ll be able to link up the Outlook meeting with the existing MinuteMe meeting or series.
If a meeting is not currently in MinuteMe you’ll be able to:
- Add the Outlook Calendar event as a new series or meeting in MinuteMe
- Link an Outlook series with an existing MinuteMe series (and adjust the schedule in MinuteMe to match Outlook)
- Create the event as a private meeting in MinuteMe, so you can record your own notes.
If you have Admin permission to the series or meeting in MinuteMe, then you’ll be able to keep the series schedule, date/time of each meeting, and the location and online meeting link synchronised so that future changes in Outlook will be applied to MinuteMe almost immediately following the change in your Outlook Calendar.
If you don’t have Admin permission to the series or meeting in MinuteMe, then you’ll only be able to link the event. This means that you can click through the event from your Calendar dashboard to get to the MinuteMe meeting.
To add an event to MinuteMe, or to link it with an existing series/meeting in MinuteMe, click on it from the Calendar dashboard.
Link an event with an existing meeting
You may be able to link your Outlook event with an existing series or meeting.
If there is an exact match on the meeting start time, we’ll pre-select this meeting for you as a possible match to link with.
If your meeting in Outlook is a repeating series, then you may like to link it with an existing series that doesn’t have a match on the meeting time. In this case, the repeating series schedule from Outlook will replace the schedule in MinuteMe, beginning from the date of the meeting you clicked on.
Select a workspace to put the new meeting into.
Select an existing meeting you want to link with.
Preview of new series/meetings to be added.
Set the access levels for the series/meeting in MinuteMe.
Add as a new meeting to MinuteMe
If the meeting is not already in MinuteMe, or if you’d like to add it as a new meeting in MinuteMe, simply choose a workspace option and select Add.
Select a workspace to put the new meeting into.
Meeting title can be edited here if needed.
Summary of new series/meetings to be added.
Set the access levels for the series/meeting in MinuteMe.
Meeting location & Online meeting link details (if any exist).
Summary of any invitations to be sent to any New invitees (if applicable).
Create an event as a private meeting
You can add an Outlook meeting as a private meeting if you wish to record your own notes for that meeting. In this case, the only difference is that all other attendees are given an access level of None - you can still assign action items to them and send them agendas and minutes however they will have no access to this meeting in MinuteMe.
Tip: Checking Add this meeting as private is just a shortcut to selecting None for every other attendee.
To create this event as a private meeting, tick the checkbox Add this meeting as private.
Unlink meetings
You can unlink your Outlook event from your MinuteMe meeting via the action menunext to the meeting name at the top of the right panel of the meeting details page.
This will stop the meeting being synchronised (if you had chosen to keep it synchronised when it was linked), and remove the click-through link from the Calendar dashboard.
Re-sync a series with Outlook
There is not a direct way to re-sync an Outlook event. However you can unlink the meeting, and then link it up again with the existing meeting.
Deleting an event or series in Outlook
If a linked event or series is deleted in Outlook, and the linked meeting in MinuteMe has no topics or action items across any of its meetings, then it will be completely deleted from MinuteMe.
If there are any meetings with topics or action items, then those meetings will remain unchanged in MinuteMe, but any “not started” meetings will be deleted, and the series will be ended automatically to stop it repeating in MinuteMe.
From here, the MinuteMe series can be linked up with a new Outlook series.
Archiving a linked series in MinuteMe
If a linked series or meeting is archived in MinuteMe, the link with Outlook will be removed and no further updates from Outlook will be applied to that series/meeting.
If the series/meeting is pulled from the archive, it can be linked again with another Outlook meeting. To retrieve a meeting from the archive, refer to the Archiving series and meetings help guide.
Disconnecting Outlook Calendar integration
To prevent the synchronising of events for an individual calendar, you can turn off the Link on/off slider.
To disconnect your Outlook Calendar from MinuteMe and prevent any further synchronising of meetings, Click “Disconnect from Outlook Calendar“.
Google Calendar
Google Calendar is an events scheduling app that helps to organise meetings and group schedules.
This integration will allow you to link your Google Calendar events with MinuteMe meetings, so you can easily take minutes in MinuteMe, and keep your meeting times and locations synchronised with your calendar.
With our real-time Google Calendar integration you will be able to:
- View your up-to-date Google Calendar events within MinuteMe
- Link up Google Calendar events with existing MinuteMe meetings
- Create Google Calendar events as meetings in MinuteMe without having to re-type any of your attendees or schedule
- Keep the date/time, location and online meeting link of your MinuteMe meetings synchronised with your Google Calendar
Connect Google Calendar
There are two ways to link with your Google Calendar from within MinuteMe.
Via the Calendar dashboard
If you have logged in to MinuteMe via the Sign in with Google option, or we have been able to identify that your email is hosted with Google, then you will see the Connect Calendar dashboard link on the Calendar dashboard.
Go to the calendar dashboard page.
Click Connect Google Calendar from the sidebar.
Click Connect in the Connect calendar modal. You will be prompted to login into your Google account and allow MinuteMe to read your calendar.
Events from your primary calendar will automatically be loaded into the Calendar dashboard schedule view. To change which calendars you’d like to see in MinuteMe, choose Manage integration from the action menunext to the heading All meetings in the right panel.
Hiding Google Calendar events
Any Google Calendar events you don’t wish to see displayed on your Calendar dashboard schedule view can easily be hidden via the Hide control which appears when any meeting is hovered in your schedule (desktop) view as illustrated below or via selecting theon (mobile).
Unhiding Google Calendar events
Hidden Google Calendar events can easily be reinstated on your Calendar dashboard schedule view. Checking the Hidden Filter by event meeting filter on the right hand side of the dashboard, all hidden events will be displayed. Unhide these events via the Unhide control which appears when any meeting is hovered in your schedule (desktop) view as illustrated below or via selecting theon (mobile).
Via your Profile & settings
You can link up with your Google Calendar via the Integrations tab on your Profile & settings page accessed via your avatar from the left navigation menu.
After you have linked up via the Integrations tab, all of your Google Calendar events will populate into the Calendar dashboard schedule view.
Add Google Calendar event to MinuteMe
Add an event from your Google Calendar to MinuteMe if you wish to record minutes and action items for that meeting, and if you want to keep it’s date/time and location synchronised in MinuteMe.
If a meeting is already in MinuteMe, you’ll be able to link up the Google Calendar meeting with the existing MinuteMe meeting or series.
If a meeting is not currently in MinuteMe you’ll be able to:
- Add the Google Calendar event as a new series or meeting in MinuteMe
- Link a Google Calendar series with an existing MinuteMe series (and adjust the schedule in MinuteMe to match Google Calendar)
- Create the event as a private meeting in MinuteMe, so you can record your own notes.
If you have Admin permission to the series or meeting in MinuteMe, then you’ll be able to keep the series schedule, date/time of each meeting, and the location and online meeting link synchronised so that future changes in Google Calendar will be applied to MinuteMe almost immediately following the change in your Google Calendar.
If you don’t have Admin permission to the series or meeting in MinuteMe, then you’ll only be able to link the event. This means that you can click through the event from your Calendar dashboard to get to the MinuteMe meeting.
To add an event to MinuteMe, or to link it with an existing series/meeting in MinuteMe, click on it from the Calendar dashboard.
Link an event with an existing meeting
You may be able to link your Google Calendar event with an existing series or meeting.
If there is an exact match on the meeting start time, we’ll pre-select this meeting for you as a possible match to link with.
If your meeting in Google Calendar is a repeating series, then you may like to link it with an existing series that doesn’t have a match on the meeting time. In this case, the repeating series schedule from Google Calendar will replace the schedule in MinuteMe, beginning from the date of the meeting you clicked on.
Select a workspace to put the new meeting into.
Select an existing series you want to link with.
Preview of new series/meetings to be added.
Set the access levels for the series/meeting in MinuteMe.
Add as a new meeting to MinuteMe
If the meeting is not already in MinuteMe, or if you’d like to add it as a new meeting in MinuteMe, simply choose a workspace option and select Add.
Select a workspace to put the new meeting into.
Meeting title can be edited here if needed.
Summary of new series/meetings to be added.
Set the access levels for the series/meeting in MinuteMe.
Meeting location & Online meeting link details (if any exist).
Summary of any invitations to be sent to any New invitees (if applicable).
Create an event as a private meeting
You can add a Google Calendar meeting as a private meeting if you wish to record your own notes for that meeting. In this case, the only difference is that all other attendees are given an access level of None - you can still assign action items to them and send them agendas and minutes however they will have no access to this meeting in MinuteMe.
Tip: Checking Add this meeting as private is just a shortcut to selecting None for every other attendee.
To create this event as a private meeting, tick the checkbox Add this meeting as private.
Unlink meetings
You can unlink your Google Calendar event from your MinuteMe meeting via the action menunext to the meeting name at the top of the right panel of the meeting details page.
This will stop the meeting being synchronised (if you had chosen to keep it synchronised when it was linked), and remove the click-through link from the Calendar dashboard.
Re-sync a series with Google Calendar
There is not a direct way to re-sync a Google Calendar event. However you can unlink the meeting, and then link it up again with the existing meeting.
Deleting an event or series in Google Calendar
If a linked event or series is deleted in Google Calendar, and the linked meeting in MinuteMe has no topics or action items across any of its meetings, then it will be completely deleted from MinuteMe.
If there are any meetings with topics or action items, then those meetings will remain unchanged in MinuteMe, but any “not started” meetings will be deleted, and the series will be ended automatically to stop it repeating in MinuteMe.
From here, the MinuteMe series can be linked up with a new Google Calendar series.
Archiving a linked series in MinuteMe
If a linked series or meeting is archived in MinuteMe, the link with Google Calendar will be removed and no further updates from Google Calendar will be applied to that series/meeting.
If the series/meeting is pulled from the archive, it can be linked again with another Google Calendar meeting. To retrieve a meeting from the archive, refer to the Archiving series and meetings help guide.
Disconnecting Google Calendar integration
To prevent the synchronising of events for an individual calendar, you can turn off the Link on/off slider.
To disconnect your Google Calendar from MinuteMe and prevent any further synchronising of meetings, Click “Disconnect from Google Calendar“.
- Integration with calendar apps
- Microsoft 365 Outlook Calendar (Outlook)
- Google Calendar