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MinuteMe product updates

Last updated: 10 Nov 2021 by Simon Steele

MinuteMe product updates illustration

November 2021


Agenda template improvements

With thanks to our users for their feedback in the recent user survey, we have improved the way changes to the Agenda template are applied to meetings.

The Agenda template is a convenient way to start your meeting with pre-populated agenda topics. The content for each pre-populated agenda topic can initially be blank, copied from the previous meeting, or taken from some static pre-provided content.

Now when you make changes to the Agenda template, they will automatically be applied to the current meeting and all future meetings - regardless of whether those future meetings have already had one-off topics added to them.

If you skip a meeting or have a one-off meeting with a different agenda, any agenda template topics that copy their content forward from the “previous meeting” will now find the previous meeting that had that same topic to copy the content from.


Increase in attachment size when sending Agenda/Minutes

We previously had a 10MB limit for attachments when sending the Agenda/Minutes.

This limit has now been increased to 20MB.

Additionally, if you have images in your minutes these are now optimized to reduce the size of the Agenda and Minutes PDF.


Adding Agenda topics and pressing Enter

We have changed the cursor behaviour when you add a new Agenda topic in the Add topic… input.

If you press Enter, the cursor will return to the Add topic… input so you can immediately add another topic.

If you press Tab, the cursor will move over to the content section so you can immediately add content for the new topic.


All users are selected when you Resend the Agenda or Minutes

Previously, when you went to resend the Agenda or Minutes, only you would be selected as the recipient by default.

Now when you resend the Agenda or Minutes, all users will be added as a recipient by default.


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September 2021


Google Calendar integration

Great news!
Now you can see your Google Calendar events in MinuteMe!

With our real-time Google Calendar integration you can:

  • View your up-to-date Google calendar events within MinuteMe
  • Link up Google Calendar events with existing MinuteMe meetings
  • Create Google Calendar events as meetings in MinuteMe without having to re-type any of your attendees or schedule
  • Keep the date/time and location of your MinuteMe meetings synchronised with your Google Calendar


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August 2021


Lookup your Google contacts

If you use our Sign in with Google option, you can now link up with your Google contact list to make it even easier to invite your colleagues and peers to a meeting.

The next time you add someone to a meeting, make sure you use the Google icon at the bottom of the Edit series or Edit meeting window to link up with your Google contacts.

Improved invitation acceptance process

When you invite someone new to a meeting, the email they receive now has an Accept invitation link that will allow them to accept the invitation in a single click. The email is also branded with your Workspace logo to help the invitee with the context of the invitation.

Additionally, if you have a pending invitation to join a workspace in MinuteMe, and you receive an agenda or minutes email, the email will contain a reminder link that you have a pending invitation to accept.

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July 2021


New send agenda/agenda pdf functionality

We’ve improved the experience of our Send agenda/Send minutes functionality by generating a content rich agenda email for your team members. We have also added the ability to generate a pdf copy that can be saved to your meeting and included in the agenda email sent to recipients.

Any content added to topics before the meeting start time is now included in the agenda email and pdf along with any open action items from previous meetings and meeting documents, making Send agenda a more powerful tool for your team.

The Send agenda feature is available prior to the meeting start time and then after the meeting has started the familiar Send minutes functionality becomes available.

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June 2021


New text editing experience

We have completely replaced our “rich text editor” - i.e. the editor you use when entering your minutes - to give you a much improved entry and editing experience.

MinuteMe rich text text editor

The new features this brings are:

  • Tables
  • Inline images
  • Emoji
  • Indented paragraphs and text alignment (e.g. center)
  • Pasting from Word / Outlook / OneNote keeping formatting
  • Bullets improvements
  • Block quotes (like in Slack - use >Space to trigger them with your keyboard
  • Improved collaboration (near-real-time updates while you’re editing the content, and indication of who is typing)
  • Ability to use @all to create an action item for all users in the meeting
  • Ability to enter minutes on mobile devices (from my.minuteme.com)
  • Support for Grammarly
  • Some new keyboard shortcuts (e.g. Alt + Arrow up (or Option + Arrow up) to move a bullet or paragraph up, some markdown such as #Space to start a heading, #text# for bold).

Read more in the Editing topics help guide.


New minutes PDF, minutes email and agenda email

We have modernised the technology used to write our emails and the minutes PDF. This brings some improvements such as inline action items being displayed in the right context within the text it was created in and support for the new rich text editing experience such as tables and inline images.

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May 2021


Add/update a new user’s display name

A new user’s display name can now be added and updated up until they first log into MinuteMe. This impacts the way their name is displayed across all meetings, meeting minutes (including the minutes pdf) and emails sent from MinuteMe.

The name can be added or updated by a Meeting Admin when viewing a series/meeting, or by a Workspace Admin/Owner within Manage workspaces. Read more.

Edit new users display name



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April 2021


Meeting attendance

Viewing meeting attendees, their access levels, and marking attendance for a meeting has improved with a total redesign of the attendee list in the meeting detail page. Read more.
Meeting detail view showing new attendance dropdown menu



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March 2021


Reusable Agenda templates - introducing “Library templates”

Another heavily requested feature… now you can create reusable agenda templates for use across all of your meetings!
agenda template menu in ellipsis menu

Library templates are an extension of the existing Agenda templates, that now facilitate the reuse of an agenda across multiple series and meetings. Workspace templates are for use across series and meetings for a particular workspace and Private templates are for your own use in any meeting.

The existing Agenda template functionality is still retained and is now accessed via the new Manage template link and managed on the new Agenda template overlay.

agenda template menu in ellipsis menu



Daily digest email

A redesigned more concise snapshot of today’s meetings, the Daily digest replaces the MinuteMe Meeting Preparation email.

Each day your Daily digest will list a schedule of today’s meetings including any open action items as well as a list of all open action items assigned to you across all of your meetings.

Keep an eye out for it in your inbox.



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January 2021


Mobile and tablet friendly MinuteMe

MinuteMe has undergone a redesign for use on mobile and tablet devices. This makes it much easier to use MinuteMe from your phone or tablet. Just use your browser on your device and go to my.minuteme.com.


Upload your team or organisation logo to your workspace

Upload your logo to your workspace so it’s visible in the dashboards and in the email/PDF minutes. Upload your logo on the Manage workspaces page by clicking on our default workspace logo.


Microsoft 365 contact search

If you have logged in using Microsoft, we will search your contacts when trying to add a person to a meeting.

NOTE: In order to provide this feature, we may require you to provide additional access the next time you log in via the Microsoft option.


Merging user accounts

If you have two different accounts in MinuteMe and would like to merge them together, we can now do this at your request.

This may have happened to you if your email address changed, or if you have multiple addresses with Microsoft/Google.

Just contact us via the bubble in the bottom right corner and ask.


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December 2020


Microsoft 365 Outlook calendar integration

Great news!
Now you can see your Outlook calendar events in MinuteMe!

With our real-time Microsoft 365 Outlook calendar integration you can:

  • View your up-to-date Outlook calendar events within MinuteMe
  • Link up Outlook calendar events with existing MinuteMe meetings
  • Create Outlook calendar events as meetings in MinuteMe without having to re-type any of your attendees or schedule
  • Keep the date/time and location of your MinuteMe meetings synchronised with your Outlook calendar


Multiple assignees for an action item

Our most heavily requested feature of all time… now you can have multiple assignees for a single action item!

Bear in mind - it is only a single action item, so when one person marks it complete - it is complete.

This also works with your Microsoft To Do and Google Tasks integration so each assignee will have the action item synchronised with their remote task system.


Onboarding experience for new users

If you are a new user to the MinuteMe platform and are signing in without an invitation to an existing meeting, we will use your email domain to see if you are trusted by any existing workspaces and give you an option to request to join those workspaces.

If your email domain is not trusted by an existing workspace, we will ask if you want to create a team workspace or continue with a personal workspace.


Ability to hide your personal workspace

If you don’t use your personal workspace, and only use MinuteMe for work, you can hide your personal workspace.


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November 2020


Creating agenda topics for a new meeting

We’ve improved the experience of adding agenda topics after you create a new meeting. You’re given the option to add a new topic for this meeting, or go to the agenda template to create topics applicable for this and all future meetings in the series.


Improved Outlook meeting link modal

Linking a meeting from your Outlook calendar has now become much easier. We’ve simplified the layout and provided more information to help in the matching experience.

Read about our Outlook calendar integration in our help guide.

This feature is currently in beta:
MinuteMe are partnering with a group of beta customers to test the Outlook calendar integration. This is to iron out any bugs or issues, before making them available to everyone.

MinuteMe plans to roll out Outlook calendar integration to everyone during November 2020.


Meeting members and roles

We’ve improved the experience of viewing and updating the Members and roles of a meeting and workspace.

In the Edit meeting and Edit series modals (accessible by a meeting admin when you use Edit users for this meeting and Edit users for this series), you’ll see an indicator that New users will be sent an invitation.

In the Workspace detail page, when managing a workspace, the status of an ‘inactive’ permission is displayed with a new indicator.

For a pending meeting invitation, you can click on the status to resend the invitation.


Meeting length displayed on dashboards

Rather than showing the end time of a meeting, we’re now showing the duration. This is most obvious on the Schedule dashboard.


Details of who added a topic, and when

Using the action menumenu icon on a topic, you can now identify who added the topic, and when it was added.


October 2020


Online meeting link

Add a URL for your online meeting platform to the new Online meeting link field when you add/edit meetings.

Half an hour before the meeting starts, the Print/Send Minutes button turns into a Join meeting link so you can directly join the online meeting from within MinuteMe.

Read more


Filter on series dashboard

You are now able to filter by series title on the meeting series dashboard.


Filter members when assigning a topic owner or action item assignees

When assigning a topic owner or action item assignee in a meeting that has many attendees, you can now type a member’s name to filter the list.


Microsoft 365 Outlook calendar integration

Great news!
Now you can see your Outlook calendar events in MinuteMe!

With our real-time Microsoft 365 Outlook calendar integration you can:

  • View your up-to-date Outlook calendar events within MinuteMe
  • Link up Outlook calendar events with existing MinuteMe meetings
  • Create Outlook calendar events as meetings in MinuteMe without having to re-type any of your attendees or schedule
  • Keep the date/time and location of your MinuteMe meetings synchronised with your Outlook calendar
This feature is currently in beta:
MinuteMe are partnering with a group of beta customers to test the Outlook calendar integration. This is to iron out any bugs or issues, before making them available to everyone.

MinuteMe plans to roll out Outlook calendar integration to everyone during November 2020.


September 2020


Payments and Billing

Workspace owners can now upgrade a workspace to the Plus plan to create unlimited meetings. Read more.

Workspace owners can view a list of the active members of a workspace. The active members are those who actively contribute to MinuteMe by updating content.


August 2020


Workspace member page

You can remove workspace members via the workspace member page:

  • If the workspace member has access to meetings of which they are the only user with admin permissions, you need to either:
    • assign the meeting admin permission to an existing user from the meeting or workspace; or
    • archive the meeting
  • If the member does not have access to any meetings of which they are the only user with admin permissions, they can be removed immediately.


Dashboard improvements

We’ve made small changes on the Schedule dashboard which gives huge usability improvements!

Now the schedule dashboard has:

  • A new Go to today button next to the calendar icon to quickly get you back to today’s meetings after you’ve scrolled to another day.
  • A lighter text color on Days/meetings that have already ended.
  • An indication of how many days or weeks ago each days is to help you know where you are, when you’re scrolling a big list of meetings.


July 2020


Workspaces

A Workspace is a grouping of meetings that are owned by a specific group/team/organization. Every user has their own personal workspace, and you can create as many other workspaces you like, depending on the groups/teams/organizations you work in:

  • For a smaller business or a community group, you may just have a single workspace for your whole team.
  • For a larger business or enterprise, you may create a workspace for a specific project, team or department.

Meetings in a workspace are accessed via the Schedule and Series dashboards.

The main features you need to know as a user:

  • Every meeting created in MinuteMe is created within a Workspace - either your personal workspace, or a group/team/organization-based workspace.
  • If your access to a workspace is removed, you will no longer have access to any meeting within the workspace.
  • If you leave a workspace, you will no longer have access to any meeting within the workspace.
  • You can move meetings to other workspaces.
  • Once you are a member of a workspace, you no longer have to accept invitations to meetings you’re invited to in the workspace.

The additional features you need to know as a super-user:

  • Workspaces have members and guests - every person invited to a meeting will automatically become either a member (if their email address is in the workspace’s trusted email domain list) or a guest of the workspace:
    • Members can: create meetings in the workspace, update any meeting they have write access to, and view any meeting they have view access to.
    • Guests can: update any meeting they have write access to, and view any meeting they have view access to.
  • Removing a user from a workspace removes all their access to all the meetings they had in the workspace.
  • Workspaces have admins who can add and remove users from a workspace via the new Manage workspaces page.
  • Workspaces have owners who can enter the billing details and set trusted email domains in a workspace via the new Manage workspaces page.
  • Access to meetings is still set by a meeting admin user.
  • Workspace admins and owners have no access to meetings in the workspace, unless invited by a meeting admin.


Preferred homepage

We allow you to set your preferred dashboard as the default home page. Regardless of which workspace, or which category, or whether you prefer the series dashboard over the schedule dashboard - you set your home page so it’s there when you log in.


Accept all notifications

One click to accept all your unread notifications! Yes please! Here it is.


June 2020


New MinuteMe

You’ll notice MinuteMe has a new look and feel!
With this major update, our goal is to offer easier ways to locate, create and hold your meetings.

Meeting terminology

There are some changes of terminology you need to know :

Terminology

Description

Series

Collection of meetings around a specific task/topic/event. Read more

Meeting

Instance or occurrence of a series. Read more

Category

Personalised grouping of series or one-off meetings. Read more

Tag

Personalised grouping of meetings


New icons
We’ve introduced several new icons as described below:

Icon

Name/Description

schedule dashboard icon

Schedule dashboard

series dashboard icon

Series dashboard

repeating icon

Repeating series or meeting

archived icon

Archived series or meeting

category icon

Category

tag icon

Tag

calendar icon

Schedule

topic template icon

Repeating topic from the agenda template

private note icon

Private notes

quickswitch icon

Quick switcher for easy access to meetings you’ve recently viewed


Schedule dashboard

We’ve upgraded your meeting schedule into a full-page dashboard. Here you’ll find all your meetings by their date. You can see what’s on today, tomorrow or in the past.

Learn more about the Schedule dashboard.

Series dashboard

We have extracted the series cards from the old dashboard, into its own separate dashboard. Here you’ll find your meetings displayed by their series name.

Learn more about the Series dashboard.

New meeting creation experience

When you add a new meeting from your dashboards, you will choose which type of meeting - i.e. a series or a single meeting.

Learn more about adding a meeting.

Easier to find meetings using categories and tags

Categories previously existed, but were much harder to use. So we’ve made them easier to use. Categories are for your own personal grouping of your series.

Category : used to group related series together. Read more

Tag : used to help you find a specific meeting using a key phrase you set up. Read more

Viewing all meetings in a series

We have completely revamped the meeting details page and included a sidebar to give you easy access to the past, next up-coming, and future meetings in a series, regardless of whether they are scheduled or ad-hoc meetings.

Learn more about the new Meeting details page.

Quick switcher

The quick switcher replaces the old tab system, giving you quick access to the list of meetings you’ve recently viewed, so you can easily jump between them.

Add colors to the text

Our minutes content “Rich Text editor” now allows you to change text and highlight color. This was one of the most requested features so far.

Lock previous meeting

If your meeting occurs in the past, the minutes will be locked to prevent you accidentally updating the wrong meeting.
You can unlock the minutes using the unlock button that appears on the meeting details page.


October 2019


New minutes editing experience

We’ve upgraded our editing experience with a new Rich Text Editor, and it has the following improvements:

1

New shortcut keys such as:

<*><space> at the start of a line will automatically start bullets
<number><.> at the start of a line will automatically start (or continue) numbering

2

Ability to reset the formatting with a new Clear Formatting button


3

Ability to enter friendly text for a URL


4

A floating formatting toolbar if your minutes are longer than a screen


5

Introduction of Strikethrough, Superscript and Subscript formatting


6

Automatically delete action items that were created ‘inline’ if the ‘inline’ text that created the action item is deleted from the editor.


7

Produces clickable links in the generated minutes PDF


If you encounter any issues with your new editing experience, please contact us through the help bubble in the bottom right corner.

Close action after adding comment

When adding a comment to an action item, you can choose to close the Action item at the same time as adding the comment.

Mobile app banner

If you open the MinuteMe sign in page on a mobile device, you’ll see the banner to link to the App Store / Play Store.


August 2019


Add message in minutes/agenda email

Ability to add a message to the email recipients when sending minutes or agenda emails.

Learn more

Move or copy a minutes topic to other occurrence

This feature is to enable you to move or copy a minutes topic, and all it’s content, from one occurrence to another.
You may find this useful to use the same content from one week, as the starting point of minutes for the next week. Or if you just entered the content against the wrong week’s meeting!

Learn more

Default agenda template

Topics on the Agenda Template can now automatically retrieve content from the previous meeting. Go to your Agenda Template and look for the new setting on each topic.

Learn more


July 2019


Mobile app

MinuteMe mobile version is a companion to the MinuteMe web app at https://my.minuteme.com. The mobile app has the following main features:

1

Reviewing the minutes of past meetings


2

Reviewing and updating agenda topics for your upcoming meetings


3

Creating action items during a meeting


4

Attaching documents to a meeting


5

Taking a photograph of a masterpiece you did on a whiteboard during a meeting - and attaching it to the meeting minutes.


6

Reviewing your open action items, and marking them complete

Get MinuteMe for your iOS or Android device


download app on google play
download app on app store

Notes in Microsoft To-Do now sync back to MinuteMe (as a comment against the action item)

When replicating from Microsoft To-Do back to MinuteMe, the notes you entered against the task in Microsoft Tasks / Microsoft To-Do will be copied into a MinuteMe comment, for the related action item.

Link action items

When you Link an action item to another meeting, it will be displayed during the Action Item Review for the other meeting, reminding you to discuss it.

Create action item as a new topic

If you wish to expand the discussion of an action item to a full agenda topic, you can choose Create as new topic from the Action item’s Action menu.